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Setting Up Change Tracking for Individual Fields

If enabled in Options, PCS keeps a record of all changes made to PCS data. The Field and UDF Customizations window allows you to specify which tables or fields will have their changes tracked if change history is enabled in PCS. By default, all fields are set to track changes when change history is enabled.

Modifications to an individual field's change tracking status is not meant to be made while PCS is in use by general users. A field becomes locked while its change history setting is modified in Field and UDF Customizations; users are prevented from adding, modifying, or deleting data that contains the field. For this reason, it is recommended that change tracking configurations are made during the initial configuration of PCS or while performing system maintenance.

Complete the following steps to determine whether an changes in an individual field are recorded:

1. Click Tools > Field and UDF Customizations to open the Field and UDF Customizations window.

2. If the Enable Change History column is not visible in the grid, modify the layout theme to include the column. Refer to Editing a PCS Installed Layout Theme.

3. Select an item in the Properties panel that includes the field you want to modify for change history.

4. Select the field you want to set up for change tracking.

5. In the Enable Change History column, select Yes to track changes made in the selected field while change history is enabled. Select No to not record any changes made in the field, even if change history is enabled in Options.

6. Repeat these steps for additional fields. When you finish, click the close icon to close the Field and UDF Customizations window.

7. If change history is already enabled in Options, disable change history and then re-enable change history to implement the new change tracking set up. For more information about enabling change history in Options, refer to Setting Editing Options.